Operations

Set up recurring bookings

Create a schedule once and let Nkapio place every repeat appointment on the calendar for you — weekly, monthly, or a custom rhythm.

Manage resources and assets

Track the rooms, equipment and tools your team books alongside every appointment — and keep a register of the gear each employee holds.

Track item custody

Log a client's belongings into your care, hand them over and back, and keep a signed record of their condition throughout.

Manage suppliers and purchasing

Keep a supplier directory, raise purchase orders, and receive stock so on-hand quantities and unit costs stay accurate.

Make stock adjustments

Correct a variant's on-hand quantity after a count, breakage or loss — with a motive and a full audit trail.

Manage multiple stores and brands

Run several branches from one Nkapio account — each store keeps its own address, staff, account and opening hours — and use catalog brands to organise the products you sell.

Set up projects and tasks

Organize multi-step, multi-visit work into projects with tasks, team assignments, budgets and milestone billing — with status and health tracked automatically.

Set up memberships and subscriptions

Sell recurring membership plans, bundle in included services and discounts, and track subscriber usage and renewals.

Your Nkapio plan and billing

Review your Nkapio subscription and usage, change plan or add-ons and pay, and keep your company profile up to date — everything about your account in one place.

Returnable packaging

Track deposits on returnable bottles and crates — who's holding your empties, what they're worth, how aged the balances are, and where breakage and losses occur.

Expiry and FEFO

Track best-before dates by lot, see what's expired or expiring soon at a glance, get near-expiry alerts, and sell oldest-first (FEFO) to cut waste.

My work

Your personal to-do inbox — the tasks assigned to you off bookings, grouped by urgency, with one-tap start and block.